FORWARD PLAN

5 February 2024 - 9 June 2024

Produced By:

Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031

CABINET FORWARD PLAN

What is the Cabinet Forward Plan?

The Cabinet Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated monthly on or around the 14^th of each month and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Cabinet can collectively take as set out in Part 3 of the council’s constitution

· which any Cabinet Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

In addition to elected Councillors, chief officers can also take key decisions in line with the Officers Delegation Scheme as set out in Schedule 3, Part 3 of the Council’s Constitution

What information does the Forward Plan contain?

Each issue entered in the Forward Plan lists:

· The history of the issue in relation to the Forward Plan

· What consultation will be undertaken prior to a decision being made

· The name and contact details of the chief officer responsible for the issue and the forthcoming report

· The date of the meeting at which a decision is due to be taken

· The wards which will be affected by any decision taken

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

CABINET FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
Acomb Front Street Phase 2 – open public engagement on costed designs and ideas for the scheme	7
*Bishopthorpe Bridge Options Report	32
Cashless Parking Review	9
Children and Young People’s Plan 2024-2027	11
Civic protocols Review	26
Construction Skills and Retrofit	13
Corporate Parenting Strategy	15
Free Discretionary Transport to Tadcaster Grammar School	5
Harewood Whin Green Energy Park (GEP) – Project Initiation	16
Health Protection Annual Assurance Report	18
Local Bus Service Updates	19
North Yorkshire and City of York Domestic Abuse Strategy 2024 -2028	28
Public Realm – Service developments	29
Review of Council Garage Licence Agreement	30
Statement of Community Involvement update	34
Term dates for the 2025/26 School Year	31
The Council’s Contract with Make It York	33
*Update regarding the Recommission of the current York Reablement service	23
York Tourism Strategy	21

<PI1>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Children, Young People and Education
Meeting Date:		06/02/24		Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Free Discretionary Transport to Tadcaster Grammar School
Description:			Purpose of Report: The Executive Member for Children, Young People and Education is asked to take a decision about the phased removal of free discretionary transport to Tadcaster Grammar School following the public consultation on the proposal. The Executive Member will be asked to approve the phased removal of free discretionary transport to Tadcaster Grammar School from September 2025 in order to achieve previously agreed savings and approve amending the wording in the current policy for home to school transport and the Guide for Parents.
Wards Affected:			Bishopthorpe Ward; Copmanthorpe Ward; Rural West York Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Barbara Mands, Acting Deputy Head of Service & Policy & Planning Manager barbara.mands@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			An online survey opened on 13 November and ran until 20 December 2023. A public meeting will also be held on 28 January. Consultees: North Yorkshire County Council, Tadcaster Grammar School, STAR MAT and parents of existing children and young people travelling on a discretionary basis to the school.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/03/24

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Economy and Transport
Meeting Date:		20/02/24			Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Acomb Front Street Phase 2 – open public engagement on costed designs and ideas for the scheme
Description:			Purpose of the Report: The purpose of the report is to set out the ambition and potential scope of the phase 2 works on Acomb Front Street, a key secondary shopping centre within the City of York Council area, seeking approval to undertake open public engagement on costed designs and ideas for the scheme. The ambition and delivery approach will promote economic growth and help to develop a unique local high street environment promoting diverse community use, and respond to the ideas from the 2021 Future of Acomb Front Street Study, and feedback to date including the petition submitted following the phase 1 works. The engagement process will be set out, and potential elements (with costings) will be outlined , to ensure businesses and residents and have an opportunity to contribute during the planned engagement period, which is being designed to meet the aspirations of the local community. Approval will be sought to undertake open public engagement on the Acomb Front Street Phase 2 project approach, to test costed designs and ideas for the scheme. The Executive will be asked: To confirm that the public consultation on Acomb Front Street Phase 2 may commence, based on the project approach outlined. Instruct officers to undertake public engagement, analyse responses and work up detailed designs in order that a full costed project scheme can be presented to Executive for approval in Summer 2024.
Wards Affected:			Acomb Ward; Holgate Ward; Westfield Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Kathryn Daly, David Warburton kathryn.daly@york.gov.uk, david.warburton@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Residents, and businesses and stakeholders.
Process:			Consultation on the future of Acomb Front Street was undertaken in 2020 with residents, businesses and visitors. In 2021 The Future Acomb Front Street Study included over 1,200 responses Further engagement will now be undertaken in early 2024 in order to progress a holistic design for Front Street.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/03/24

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Economy and Transport
Meeting Date:		20/02/24		Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Cashless Parking Review
Description:			Purpose of the Report: Taking forward the decision made by the Executive Member for Economy and Transport to consult on moving the parking estate to cashless payments only and agree to a review of the current number of parking ticket machines and a procurement for parking ticket machines. The Executive Member will be asked: To make a number of decisions based on the officer recommendations outlined in the report as follows: i. To review the cashless parking consultation results; ii. To agree one of the following options: A – To remove the acceptance of cash across the parking estate, which is in line with the budget decision made in March 2023; B – To continue to accept cash payments across all the parking estate; iii. To agree to the removal of some of the on street parking based on an annex that will be included in the report; iv. Agree to the Parking Services to go out for the procurement of a new supplier for parking ticket machines and pay on exit systems where the decision as to whether cash will be accepted or not will inform the specification for cashless or cash accepting machines. The action date for this item has changed from 16 January 2024 to 20 February 2024. Reason: To allow further time to consider the consultation results and review recommendations.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Graham Titchener graham.titchener@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The cashless parking consultation is currently underway and will finish on the 4th December, where the findings will inform the decision to be made in this report.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/03/24

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		20/02/24			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Children and Young People’s Plan 2024-2027
Description:			Purpose of Report: To agree the Children and Young People’s Plan 2024-2027. The Children and Young People’s Plan is a partnership plan. It is a multi-agency planned held by the City of York Safeguarding Children’s Partnership. The council is being asked to adopt the plan through the Executive, partner agencies are asked to adopt the plan through their own governance structures. The safeguarding partnership agreed the plan in September 2023 and will provide the forum for ongoing oversight of the plan. The Executive will be asked to agree the Children and Young People’s Plan 2024-2027.
Wards Affected:			All Wards
Report Writer:			Niall McVicar		Deadline for Report:			08/02/24
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Niall McVicar niall.mcvicar@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			A team of partners working across the York came together to help develop our new Children and Young People’s Plan. Together we: • Listened to what children and young people across the city told us about their lives and living in York. • Developed a ‘children’s rights’ co-production toolkit. We tested this with young people to help raise awareness of children’s rights and understand what our priorities should be. • Reviewed existing strategic plans across the city. • Reviewed what data and intelligence tell us about living and growing up in York We are committed that children and young people must have a voice, are heard and are listened to. In developing our Children and Young People’s Plan we drew together key messages from children and young people through lots of different forums. • 2023 Co-Production and Joint Partnership with children, young people and families • 2023 Annual Show Me That I Matter and I Still Matter reports • 2023 Annual Advocacy Report • 2023 UMatter Report • 2023 City of York Safeguarding Children’s Partnership • 2023 York Youth Council • Access4All • 2022 Public Health Survey • 2021 Voice and Involvement Strategy Evaluation • 2021 York Human Rights Indicator Report
Consultees:			• Children and Young People • Partner agencies
Background Documents:				Children and Young People’s Plan 2024-2027
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/03/24

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		20/02/24			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Construction Skills and Retrofit
Description:			Purpose of the Report: To outline the need for a new Construction Skills Initiative (CSI York) to support the development of local employment opportunities resulting from key housing and employment sites in the Local Plan and from the work needed to retrofit domestic and commercial properties across the city if York is to meet our carbon reduction targets. To set out two projects responding to these two drivers, which Executive have already agreed in October 2023 to support through UK Shared Prosperity Fund (UKSPF). These represent a short term pilot with potential for delivery across the York and North Yorkshire region. In future, they might then be supported by the Mayoral Combined Authority through future UK Shared Prosperity Fund (UKSPF) and gainshare. These two projects aim to increase the local supply of appropriately skilled and qualified employees and businesses that respond to growth in demand. Funding of £3.37m has recently been awarded by Innovate UK for a project to develop a Retrofit One Stop Shop for York (ROSSY), with City of York Council as lead partner and delivery for 21 months from February 2024. This project is predominantly designed to develop demand for domestic retrofit, complementing the supply-side measures in CSI York. The two initiatives will work together to address our climate change and economic challenges, and the report recommends delegations from Executive to the Corporate Director of Place to enable swift implementation. The Executive will be asked to: • Endorse the York Construction Skills Initiative. • Note the progress made on developing a Construction Skills hub. • Note the successful application to Innovate UK for the Retrofit One Shop York project and delegate further decisions on implementation to the Corporate Director of Place.
Wards Affected:			All Wards
Report Writer:			Simon Brereton		Deadline for Report:			08/02/24
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Executive Members, Key City Stakeholders, Construction Industry and training providers and FE colleges.
Consultees:
Background Documents:				Construction Skills and Retrofit
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/03/24

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		20/02/24			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Corporate Parenting Strategy
Description:			Purpose of Report: To agree the Corporate Parenting Strategy 2024-2027. A copy of the initial action plan and EIA has also been provided. The Executive will be asked to: Agree the Corporate Parenting Strategy 2024-2027
Wards Affected:			All Wards
Report Writer:			Niall McVicar		Deadline for Report:			08/02/24
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Niall McVicar niall.mcvicar@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Children and young people in care and care leavers have been directly involved in development of the strategy. Details of consultation are included in the Executive paper. Consultees: Children and young people in care and care leavers. The draft strategy was agreed at Corporate Parenting Board in September 2023.
Consultees:
Background Documents:				Corporate Parenting Strategy
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/03/24

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		20/02/24			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Harewood Whin Green Energy Park (GEP) – Project Initiation
Description:			The former landfill site at Harewood Whin, owned by the council (but currently leased to Yorwaste Limited (Yorwaste)), has been identified as a potentially suitable site for the development of a Green Energy Park (GEP). This report provides an outline of the proposed GEP project at Harewood Whin and requests approval to initiate a project business case. The Executive will be asked to: 1. Agree to initiate the Harewood Whin GEP project and the development of a Strategic Outline Case for a preferred way forward. Reason: To assess the viability and feasibility of the proposed project, reaffirm the strategic context, and determine a preferred way forward for the project that is financially viable. 2. Agree that a Strategic Outline Case will be prepared for the project and presented to the Executive at the conclusion of the first stage of project development (Gateway Review 1). Reason: To enable the Executive to review the Strategic Outline Case (business case) and determine whether to authorise the project to proceed to the next stage of project development. 3. To initiate the governance to assure the project and delegate financial authority for this stage to the Corporate Director of Place to allow the project to proceed to the next Executive decision. Reason: To progress the project to this next stage, operating within the £243,500 budget allocated by the MCA.
Wards Affected:			Rural West York Ward
Report Writer:			Alex Eburne, Shaun Gibbons		Deadline for Report:			08/02/24
Lead Member:			Executive Member for Environment and Climate Emergency
Lead Director:			Director of Governance
Contact Details:			Alex Eburne, Sustainability Project Manager, Shaun Gibbons shaun.gibbons@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			At a strategic level, an Interim Project Steering Group has been set up to guide to current pre-initiation stage of the project. The Steering Group has been consulted throughout the pre-initiation stage of the project, have provided guidance on the future direction of the project, and support the initiation of the project. The York & North Yorkshire Local Enterprise Partnership (LEP) have been involved in stakeholder discussions throughout the early stages of the project. The LEP are supportive of the GEP project and its alignment with the key strategic priorities as set out in the York & North Yorkshire Routemap to Carbon Negative. Northern Powergrid (NPG), the local Distribution Network Operator (DNO), have been involved in discussions about grid connection options and constraints as part of the Local Area Energy Plan (LAEP) project. NPG were invited to provide input into developing the GEP proposal and are supportive of the opportunity it presents to increase large-scale distributed generation in York. Other consultees that have been consulted are listed below. The council will undertake community engagement on the proposed project prior to the submission of a planning application in order to inform and refine the development proposal and design. It is also proposed that the council undertakes further engagement at the post-submission stage to alleviate any remaining public concerns. Consultees: • Interim Project Steering Group • Council Management Team (CMT) • Executive • Executive Members for Environment and Climate Emergency • Council Implications Officers • York & North Yorkshire Local Enterprise Partnership (LEP) • Northern Powergrid • Yorwaste
Consultees:
Background Documents:				Harewood Whin Green Energy Park (GEP) – Project Initiation
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/03/24

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		20/02/24			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Health Protection Annual Assurance Report
Description:			Purpose of Report: To provide the Executive with its annual assurance of health protection arrangements in place to protect the local population, and show them the ways we as a local authority fulfil our statutory duties to protect the health of the public against infectious and environmental hazards.
Wards Affected:			All Wards
Report Writer:			Anita Dobson		Deadline for Report:			08/02/24
Lead Member:			Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Director of Public Health
Contact Details:			Anita Dobson anita.dobson@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The report was written and supported by a number of CYC staff and external organisations. The report was agreed at the York Health Protection Committee Meeting. Public Health Protection Team York Health protection Committee
Consultees:
Background Documents:				Health Protection Annual Assurance Report Health Protection Annual Assurance Report
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/03/24 15/04/24

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		20/02/24			Keyword:
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Local Bus Service Updates
Description:			A summary will be provided of the recent York Bus Network Review, undertaken by consultants Momentum. The results of the report will be used for long-term planning but have also informed some immediate proposals to amend the supported bus network. The results of a consultation on these shorter-term proposals will be presented in the report, alongside a series of recommendations for service changes to be implemented in 2024. In association with this, approval will be sought to extend some existing short-term bus arrangements to 2nd June 2024. The second key aspect of the report will be to provide an update on progress with the York Bus Service Improvement Plan (“BSIP”). This will include an overview of the funding position for council supported bus services, including details of an additional £1.15m of BSIP funding awarded by the Department of Transport (“DfT”) to City of York Council for 2024/25. The final component of the report will be to provide details of York’s latest bid to the DfT for Zero Emission Bus Regional Areas (“ZEBRA2”) scheme, with the outcome expected in March 2024. The Executive will be asked: To make decisions in relation to supported bus services. To note the update and additional BSIP Funding and update on Zebra funding.
Wards Affected:			All Wards
Report Writer:			Joanne Waddington		Deadline for Report:			08/02/24
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Joanne Waddington joanne.waddington@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			A public consultation on proposals to change some supported bus routes and timetables was launched on 21st December 2023 and concludes on 17th January 2024. The results are to be incorporated into this report. A number of BSIP funding approvals have already been sought from the York Enhanced Bus Partnership (“EP”) Operational Delivery Group (“ODG”). Further approvals will be sought on 17th January 2024.
Consultees:
Background Documents:				Local Bus Service Updates
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/03/24

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		20/02/24			Keyword:
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			York Tourism Strategy
Description:			Purpose of the Report: The report will outline the Tourism Strategy that York’s Tourism Advisory Board (TAB) have developed with industry partners, consider its strategic fit with Council Plan Priorities, and recommend that Executive ask Full Council to adopt the strategy on behalf of the city. It will also update Executive on the joint work with North Yorkshire Council, Make it York and the shadow Combined Authority to establish a York & North Yorkshire Local Visitor Economy Partnership (YNY LVEP) for York and North Yorkshire and the collaborative arrangements in place for developing and implementing that LVEP. The Executive will be asked: . • Thank the Tourism Advisory Board for their work in preparing a new Tourism Strategy for the city and recommend the strategy to Full Council so that it can be adopted on behalf of the city • Note the requirement to work collaboratively with North Yorkshire Council to prepare a YNY LVEP Year 1 Growth Action Plan and a framework which aligns the York Tourism Strategy and the North Yorkshire Destination Management Plan by 31 March 2024 Delegate the sign off for York input to the collaborative work on the LVEP Growth Action Plan/LVEP Framework to the Director of Housing, Economy and Regeneration.
Wards Affected:			All Wards
Report Writer:			Simon Brereton		Deadline for Report:			08/02/24
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Extensive consultation through Tourism Advisory Board with external partners. Internal consultation.
Consultees:
Background Documents:				York Tourism Strategy
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/03/24

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		20/02/24			Keyword:
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Update regarding the Recommission of the current York Reablement service
Description:			Purpose of Report: The Reablement Service was given approval by Executive in October 2023 to proceed with a competitive tendering process resulting in a new service being implemented from the 1 April 2024. The purpose of this report is to provide an update with regards to the re-recommission of the Reablement Services and to submit a new Procurement timeline that includes a 6-month extension. Original timelines and new timelines are outlined in the table below: Task Original timeline New timeline Finalise specification 1st October 2023 31st January 2024 Issue tender to market 14th November 2023 27th February 2024 Tender evaluation Mid December 2023 4th April 2024– 24th May 2024 Contract award 6th January 2024 24th May 2024 Contract mobilisation Mid-January 2024 31st May 2024 New service commences 1st April 2024 30th September 2024 The Reablement Service is funded by the Better Care Fund and has contributions from both the Council and the ICB. Additional stakeholder engagement has been completed via workshops and multi-agency meetings and this has enabled the specification to be finalised whilst all partners made the necessary contribution to the service specification. The All-Age Commissioning team currently have two contracts for Rapid Response Services from two different providers and they are both not providing value for money and have different terms and conditions. Seeking approval to combine both Rapid Response services into one contract to simplify complex Reablement and Rapid Response pathways. Furthermore, this option provides an opportunity to secure significant benefits in terms of, obtaining better value for money, complying with The Council Procedure rules and reduces potential challenge from providers within the market. The Executive will be asked to approve the continuation of the re-commission of York Reablement Services, with a 6-month extension period to the previous timescales shared. Enabling the contract to complete the tender process, contract award and mobilisation with a new service in place for the 30 September 2024. Approve the approach to combine both Rapid Response services and contracts into one, as part of the Reablement Service. Tendering both the Reablement and Rapid Response services as one opportunity to the market via a tendering process. The Council aims to give the same 28 days’ clear notice of non-key decisions as it does for key decisions, but in exceptional circumstances this may not be possible. It has not been possible to give 28 clear days’ notice of the intention to make this decision because the option to combine both Rapid Response services into one service, one contract and one tendering process is a recent development opportunity. This approach provides significant benefits in terms of achieving value for money, consistency of terms and conditions and ensures that the necessary approvals to proceed are obtained. The new timetable for the Reablement re-commission will enable the approach described above to be progressed and implemented.
Wards Affected:			All Wards
Report Writer:			Judith Culleton		Deadline for Report:			08/02/24
Lead Member:			Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Corporate Director of Adult Services & Integration
Contact Details:			Judith Culleton judith.culleton@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			Additional stakeholder engagement has taken place with Health and Social Care Partners and has been utilised to update the service specification further for the recommission of the Reablement Services. The consultation will involve a survey being sent out to service users, health professionals and other key stakeholders that will inform the report to the Executive. A working group has also been set up to look at the different options to recommission the York Reablement Service. The outcome will be the implementation of an efficient and effective commissioning model that will provide value for money and is the best strategic fit for the delivery of our Home First care and support pathway. Consultees: • York and Scarborough Hospital NHS Foundation Trust • CYC Reablement Task and Finish Group. • Reablement Responsive Care Pathway Working Group • The York Multiple & Complex Needs Network – added • Age Friendly York Older Citizens Group - added • NHS Humber and North Yorkshire Integrated Care Board • Existing users of the reablement service. • Age UK • Healthwatch • York Advocacy • York Sensory Service • Dementia Strategy Group • Carers Strategy Group • York CVS • Other Stakeholders
Consultees:
Background Documents:				Update regarding the Recommission of the current York Reablement service Reg 10 -  Update regarding the recommission of the current York Reablement service
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/03/24

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Finance, Performance, Major Projects and Equalities
Meeting Date:		21/02/24		Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Civic protocols Review
Description:			Purpose of Report: To review all aspects of current civic protocols to ensure that the Civic Party, including use of the Mansion House and Lord Mayor’s Charity are supported into the future in a sustainable way at a time of constrained resources. Importantly this review will ensure that the Lord Mayor can continue to act as an ambassador for the City locally, nationally and internationally, as it’s elected First Citizen, in their role to ; I. Uphold historical and ceremonial traditions of the Office of Lord Mayor; II. Attend and support civic events and community activities which demonstrate the First Citizen’s commitment to the Council Plan. The Executive Member will be asked: To approve the revised set of civic protocols for introduction in the new Civic Year from May 2024. The decision will be made by Cllr Katie Lomas - Executive Member for Finance, Performance, Major Projects and Equalities in consultation with Cllr Claire Douglas – Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships. The action date for this item has changed to 21 February due to the January meeting being moved to an earlier date, and to complete work required on the detail of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance, Performance, Major Projects and Equalities
Lead Director:			Director of Customer & Communities
Contact Details:			Laura Williams laura.williams@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/03/24

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Health, Wellbeing and Adult Social Care
Meeting Date:		21/02/24		Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			North Yorkshire and City of York Domestic Abuse Strategy 2024 -2028
Description:			Purpose of Report: To present the North Yorkshire and City of York Domestic Abuse Strategy 2024-2028 together with the accompanying Equalities Impact Assessment.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Director of Public Health
Contact Details:			Anita Dobson, Peter Roderick, Director of Public Health anita.dobson@york.gov.uk, peter.roderick@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Through the York Domestic Abuse Partnership Board
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/03/24

</PI13>

<PI14>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Environment and Climate Emergency
Meeting Date:		27/02/24		Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Public Realm – Service developments
Description:			The purpose of the report is to present to the Executive Members proposed changes in Public Realm. The report will focus on options to improve biodiversity is select areas of the city, options for weed treatment and changes to the management of verges and open spaces. A number of these proposals will be trial areas to inform future service developments. The Executive will be asked: Consider the information presented in the report and note the contents of the report. The Executive Members will also be asked to consider the proposed trial areas contained within the report and decide if they wish to adopt these proposed areas.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Emergency
Lead Director:			Corporate Director of Place
Contact Details:			Ben Grabham, Head of Environment, Dave Meigh ben.grabham@york.gov.uk, dave.meigh@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/03/24

</PI14>

<PI15>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Housing, Planning and Safer Communities
Meeting Date:		28/02/24		Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Review of Council Garage Licence Agreement
Description:			Purpose of report: The report reviews the current CYC garage licence agreement, identifying parts that require updating to bring it up to date, with the purpose that CYC has a garage licence agreement that is future proof. The Executive Member will be asked to approve the introduction of a new garage licence agreement from April 2024.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Housing, Planning and Safer Communities
Lead Director:			Corporate Director of Place
Contact Details:			Kate Grandfield, Supported Housing Manager, Peter Holt, Housing Assistant Team Leader, Denis Southall, Head of Housing Management Services kate.grandfield@york.gov.uk, peter.holt@york.gov.uk, denis.southall@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Using Survey Monkey, asking garage licensees for comment on proposed changes to the garage licence. The consultation will take 7 weeks
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/03/24

</PI15>

<PI16>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Children, Young People and Education
Meeting Date:		05/03/24			Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Term dates for the 2025/26 School Year
Description:			This report seeks the Executive Member’s approval for the City of York Council term dates 2025/26 school year. The report follows an informal consultation via York Education.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Rachelle White, School Admissions Manager rachelle.white@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Headteachers of all schools in the City of York area.
Process:			Informal consultation via York Education.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							15/04/24

</PI16>

<PI17>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Economy and Transport
Meeting Date:		12/03/24			Keyword:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Bishopthorpe Bridge Options Report
Description:			Purpose of the Report: In August last year a decision was made to implement a temporary weight restriction to Appleton Road Bridge in Bishopthorpe as the inspections found that the structure was not currently capable of bearing 40 tonnes of live loading and an 18 tonnes weight restriction was implemented. This report will update on the options which have been explored which will include a bridge strengthening option. The Executive Member will be asked to: Select the option or options to progress.
Wards Affected:			Bishopthorpe Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Siavosh Mahmoodshahi siavosh.mahmoodshahi@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Bishopthorpe Bridge Options Report Weight restriction Bishopthorp Bridge General Layout-Signs.pdf Weight restriction Bishopthorpe Biridge General Layout-Plan.pdf
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							15/04/24

</PI17>

<PI18>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/03/24			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			The Council’s Contract with Make It York
Description:			Purpose of Report: For members to decide if the existing Make It York contract should be extended by up to a further three years. The report will also update and seek approval from members on the current proposed service specification and any other contract changes required. The Executive will be asked: To consider the option to extend the Make It York contract and approve the updated Service Specification and contract changes.
Wards Affected:			Guildhall Ward
Report Writer:			Andrew Laslett		Deadline for Report:			04/03/24
Lead Member:			Executive Member for Economy and Transport, Executive Member for Health, Wellbeing and Adult Social Care
Lead Director:			Director of Customer & Communities
Contact Details:			Andrew Laslett, Head of Strategic Services (Leisure & Community Centres) andrew.laslett@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Consultation Process : Make It York Senior Management Team Consultees: Economy, Place, Access and Transport scrutiny committee – 22 January 2024
Consultees:
Background Documents:				The Council u2019s Contract with Make It York The Council’s Contract with Make It York
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/03/24

</PI18>

<PI19>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/03/24			Keyword:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Statement of Community Involvement update
Description:			Purpose of the Report: This report sets out the draft updated Statement of Community Involvement, and asks members to approve it for consultation. This will replace the existing Statement of Community Involvement (adopted December 2007) and the 2020 update (which was produced as an update due to Covid regulations). The Statement of Community Involvement sets out the Council’s consultation methodology for planning policy documents, including the Local Plan (and associated documents), neighbourhood plans and the Development Management process for planning applications. The preparation of a Statement of Community Involvement is a statutory requirement under national planning policy. The Executive will be asked to agree the draft updated Statement of Community Involvement for citywide public consultation.
Wards Affected:			All Wards
Report Writer:			John Roberts		Deadline for Report:			04/03/24
Lead Member:			Executive Member for Housing, Planning and Safer Communities
Lead Director:			Corporate Director of Place
Contact Details:			John Roberts john.roberts@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Consultation process: Citywide consultation will take place on the approved document using the procedures set out in the draft updated Statement of Community Involvement Consultees: Public, statutory consultees and interested parties who have registered their interest in the existing planning system. There will be an opportunity for people to also register their interest for future updates to planning policy documents.
Consultees:
Background Documents:				Statement of Community Involvement update
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							15/04/24

</PI19>

<TRAILER_SECTION>

</TRAILER_SECTION>

<LAYOUT_SECTION>

FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE				Keyword:		FIELD_ISSUE_TYPES
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

</TITLED_COMMENT_LAYOUT_SECTION>